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Meeting Agenda / Board Docs

Public bodies may hold open or closed meetings by audio or video conference without a physically present quorum under the conditions described below.

Preparing for the Meeting

Disaster Declaration Required

First, the Governor or the Illinois Department of Public Health must make a disaster declaration for all of part of the public body’s jurisdiction related to public health concerns. The recent Gubernatorial Disaster Proclamations related to COVID-19 would satisfy this condition while they are in effect.

Determination by Head of Public Body

Next, the president, mayor, chairman, or other person holding primary executive and administrative authority for the local government must determine that an in-person meeting would not be practical or prudent because of the disaster.

Notice to Public Body Members and News Media

The public body must notify its members, and the news media that requested notice of meetings, that the meeting will be held by audio or video conference without a physical quorum. The notice should also be posted on the public body’s website.

In the case of a bona fide emergency, notice should be given to the news media that requested notice as soon as practicable, but in any event prior to the holding of such meeting. The presiding officer must state the nature of the emergency at the beginning of the meeting.

Notice of Alternative Public Attendance

If the disaster makes physical attendance by the public unfeasible, the public body must make alternative arrangements that will allow any interested member of the public access to contemporaneously hear all discussion, testimony, and roll call votes, such as by offering a telephone number or a web-based link. Those arrangements should be included in the required notice.

You may watch the meetings at the following links: